Monthly Safety Report Generator – Complete Guide for Safety Professionals
Safety reporting is not just a daily or weekly activity — many clients and organizations require a Monthly Safety Report (MSR). This report consolidates all safety data from the entire month and provides a comprehensive overview of site safety performance, incidents, manpower, KPIs, and progress.
Preparing monthly reports manually can be time-consuming and prone to errors. To solve this, we’ve developed a Monthly Safety Report Generator Tool on 👉 The HSE Tools. With this tool, safety professionals can create professional PDF reports that summarize the entire month’s performance, making client reporting easier, faster, and more accurate.
🔹 What is a Monthly Safety Report?
A Monthly Safety Report (MSR) is a comprehensive summary prepared by the HSE Manager or Safety Officer at the end of each month. It records:
- Project / site details
- Cumulative manpower (monthly)
- Activities carried out during the month
- Permits issued (monthly total)
- Toolbox talks, trainings, and safety campaigns conducted
- Accidents, near misses, LTIs, fatalities
- Unsafe observations and corrective actions
- Cumulative Safe Manhours
- Key KPIs: Frequency Rate (FR), Severity Rate (SR), Incident Rate (IR), TRIR
- Monthly safety achievements / milestones
- Recommendations for the next month
👉 MSR is typically submitted to clients, management, and auditors as part of HSE compliance and performance review.
🔹 Key Calculations in Monthly Safety Reports
Monthly safety reports usually include:
- Man-Days Worked (Monthly):
Man-Days Worked = Total Workers × Days in the Month
- Manhours Worked (Monthly):
Manhours Worked = Man-Days × Hours per Day
- Safe Manhours (Cumulative):
Safe Manhours = Workers × Hours/Day × Days without LTI
- Frequency Rate (FR):
FR = (Number of Injuries × 1,000,000) ÷ Total Manhours
- Severity Rate (SR):
SR = (Lost Days × 1,000,000) ÷ Total Manhours
- Incident Rate (IR – OSHA):
IR = (Recordable Cases × 200,000) ÷ Total Hours Worked
- TRIR (Total Recordable Incident Rate):
TRIR = (Recordable Cases × 200,000) ÷ Total Hours Worked
🔹 Example of a Monthly Safety Report
Project: Offshore Oil Rig Expansion
Month: August 2025
Manpower (Monthly Average):
- Workers = 1,200
- Supervisors = 100
- Engineers = 50
- Safety Officers = 10
- Total = 1,360
Man-Days: 1,360 × 26 = 35,360
Manhours: 35,360 × 10 hrs = 353,600 hrs
Permits Issued:
- Hot Work = 45
- Work at Height = 38
- Confined Space = 12
- Lifting = 20
Toolbox Talks / Trainings:
- Fire Safety, PPE Usage, Scaffold Safety
Incidents (Monthly):
- First Aid Cases = 4
- Medical Treatment = 2
- LTI = 1
- Fatalities = 0
KPIs:
- FR = 2.8
- SR = 120
- IR = 1.1
- TRIR = 1.1
Cumulative Safe Manhours: 5,800,000 hrs
Remarks: Recommend refresher training on confined space safety.
🔹 Monthly Safety Report Generator Tool
We’ve developed a Monthly Safety Report Generator on 👉 The HSE Tools.
✅ Features:
- Enter manpower, activities, and incidents for the whole month.
- Auto-calculates Man-Days, Manhours, and Safe Manhours.
- Integrated formulas for FR, SR, IR, and TRIR.
- Section for toolbox talks, trainings, and corrective actions.
- Option to record cumulative safety milestones.
- Preview report before generating.
- Export to client-ready PDF format.
👉 Try it here: Monthly Safety Report Generator – The HSE Tools
🔹 Benefits of Using the Generator
- Saves Time: Eliminates manual preparation of MSRs.
- Accuracy: Auto-calculation of KPIs prevents errors.
- Professional Layout: Standardized PDF format for clients.
- Audit-Ready: Ensures compliance with OSHA, ILO, and ISO 45001.
- Consistency: Same style across projects and months.
🔹 FAQs on Monthly Safety Reports
Q1. Who prepares the Monthly Safety Report?
👉 Usually the HSE Manager or senior Safety Officer.
Q2. How is it different from Weekly Safety Reports?
👉 WSR summarizes one week; MSR consolidates an entire month, including KPIs and milestones.
Q3. Do clients always require MSRs?
👉 Yes, especially in oil & gas, construction, and EPC projects.
Q4. Can MSR include charts & graphs?
👉 Yes, many companies present KPIs in visual form. Our generator provides tables with KPIs.
Q5. Can I download MSR in PDF?
👉 Yes, our tool provides instant PDF download.
🔹 Conclusion
The Monthly Safety Report (MSR) is one of the most important safety documents for site management, clients, and auditors. It provides a complete overview of manpower, permits, incidents, and KPIs over a month.
With the Monthly Safety Report Generator Tool on 👉 The HSE Tools, safety professionals can generate fast, accurate, and professional reports in minutes, ensuring compliance and efficiency.
👉 Try it here: Monthly Safety Report Generator – The HSE Tools
🔗 External References
Daily Safety Report Generator – Complete Guide for Safety Professionals
Top 10 Safety Documents You Need on a Construction Site
How to Create an Emergency Response Plan for Your Company
